a form showing proof of a petty cash payment.
A form showing proof of a petty cash payment is usually called a petty cash voucher or a petty cash paid‑out form. It documents that a specific amount of petty cash was taken and what it was used for.
What the form is called
- Common names include:
- Petty cash voucher.
* Petty cash paid‑out form.
* Petty cash request/advance form (when cash is first issued, then later matched with receipts).
- All of these serve as written proof that petty cash was disbursed for a business expense.
Key information it usually shows
- Date cash was disbursed and date the receipt was submitted.
- Amount disbursed, receipt or invoice amount, and any change returned (difference between those amounts).
- Purpose or description of the expense, such as “office supplies” or “local taxi fare.”
- Name of the person receiving the cash and their signature, plus an authorized approver’s signature.
- Accounting details like account code or department so the expense can be posted correctly.
How it proves the petty cash payment
- It creates a written record tying:
- A specific cash amount
- A specific person
- A specific purpose and date
together, with signatures as evidence of authorization and receipt.
- When attached to original receipts or invoices, it becomes audit‑ready proof that petty cash was used for legitimate business expenses, not personal use.
- These forms also help reconcile the petty cash box or fund balance by matching total vouchers plus cash on hand to the authorized petty cash float.
Simple example layout (for your own use)
A basic petty cash voucher you might design could include:
- Header: “Petty Cash Paid‑Out Form” or “Petty Cash Voucher.”
- Fields:
- Date disbursed
- Amount disbursed
- Purpose/description of expense
- Receipt amount and change returned
- Department / account code
- “Cash received by” (printed name and signature)
- “Authorized by” (printed name and signature)
Information gathered from public forums or data available on the internet and portrayed here.