US Trends

how to forward multiple emails in outlook

Forwarding multiple emails in Outlook is a handy time-saver for busy professionals juggling inboxes. Native methods bundle them as attachments, while add-ins or rules offer more flexibility for individual forwards.

Native Method: Attachments (Simplest, 4 Steps)

This built-in Outlook feature sends selected emails as .eml attachments in one message—ideal for quick sharing without retyping context. It's reliable across versions like Outlook for Microsoft 365 and works in both classic and new interfaces as of 2026.

  1. Open your Inbox or folder.
  2. Select emails: Hold Ctrl for non-adjacent ones, Shift for consecutive.
  3. Click Home > Forward (or right-click > Forward).
  4. Add recipient, subject, note, then Send —all emails attach automatically.

"After clicking ‘Forward’, a new message window will pop up with all selected emails attached as .eml files."

Pro Tip : Double-check attachments for sensitive info before hitting send.

Advanced: Individual Forwards (Kutools Add-In)

Can't send separately without one-by-one tedium? Kutools for Outlook (free trial available) automates this. Popular in forums for power users handling 10+ emails daily.

  1. Select emails (Ctrl/Shift).
  2. Kutools > Bulk Processing > Forward Selected Emails one by one.
  3. Enter recipient(s), click OK —forwards dispatch instantly.

This shines for sales teams or admins, saving hours weekly per ExtendOffice benchmarks.

Alternative: Rules for Automation

For recurring needs (e.g., forwarding client queries), use Rules—no add-ins needed. Move emails to a temp folder first.

  1. Create "Forward" folder, drag emails there.
  2. Home > Rules > Manage Rules & Alerts > New Rule.
  3. Choose "Apply rule on messages I receive" > Set conditions (e.g., in this folder).
  4. Add action: Forward to people or public group > Specify recipient.
  5. Finish—no exceptions, apply to folder. Emails forward individually.

Caveat : In "New Outlook" (web/M365 toggle), multi-forward as attachments still works, but test Rules as some users report glitches. Delete rule/folder after.

New Outlook & Version Notes (2026 Update)

  • Classic Outlook : All methods seamless.
  • New Outlook/M365 : Attachments reliable; individual forwards may need VBA or add-ins. Microsoft docs confirm ribbon "Forward as Attachment".
  • Trending forum chatter (Reddit): Users love attachments for simplicity, but request native batch-individual since 2021—no major 2026 change yet.

Method| Best For| Pros| Cons
---|---|---|---
Attachments 13| Quick shares| Native, fast| Recipients open files separately
Kutools 1| Individual sends| Automated, customizable| Requires install/trial
Rules 1| Recurring| Free, hands-off| Setup time, folder needed
Copy-Paste 4| Clean edits| No attachments| Loses formatting/threads

TL;DR Bottom : Attachments are your go-to; add-ins for pro needs. Always verify recipients to avoid mishaps.

Information gathered from public forums or data available on the internet and portrayed here.