what should i write in email when sending resume

Here’s what to put in an email when sending your resume: a clear subject line, a short, professional body explaining the job you’re applying for, and a polite closing with your contact details.

🧩 Basic structure

Use this mini‑outline in your message:

• Subject line
  • Example: Application for [Job Title] – [Your Name]
  • If the job posting has a reference number: Job Application: [Job Title] – Ref 12345 – [Your Name]

• Opening (1 sentence)
  • Introduce yourself and mention the job.
  • Example: Dear Mr. Smith, I am writing to apply for the [Job Title] position at [Company Name], as advertised on [where you saw it].

• Middle (2–3 sentences)
  • Briefly state your background and 1–2 key skills that match the role.
  • Example: I have [X years] of experience in [field] and my skills in [relevant skill] align well with the requirements of this position.

• Closing (1–2 sentences)
  • Mention the attached resume and that you are open for an interview.
  • Example: Please find my resume attached for your review. I would welcome the opportunity to discuss my application further at your convenience. Thank you for your time and consideration. [web:3][web:5]
• Signature / contact details

  • Example:

    Best regards,  
    [Your Full Name]  
    Phone: [Your Number]  
    Email: [Your Email]  
    LinkedIn (optional): [Profile link]  
    ``` [1][3]  
    

🧾 Simple ready‑to‑use template

You can paste‑adapt this directly:

text

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager Name],

I am writing to apply for the [Job Title] position at [Company Name], as advertised on [job board/company website]. With [X years] of experience in [field/industry], I have developed strong skills in [skill 1] and [skill 2], which I believe align well with your requirements.

Please find my resume attached for your review. I would welcome the opportunity to discuss how I can contribute to your team. Thank you for your time and consideration.

Best regards,  
[Your Full Name]  
Phone: [Your Number]  
Email: [Your Email]

✅ Quick do‑s and don’t‑s

• Do
  • Keep the message under 150–200 words; hiring managers prefer something short and scannable.

* Use a professional email address: `firstname.lastname@provider.com`.

* Save your resume as a PDF with a clear name, like `YourName_Resume.pdf`.

• Don’t
  • Don’t over‑joke or “be creative” in the body; stick to a friendly‑professional tone.

* Don’t forget to double‑check the job title and company name so your email looks polished.

If you tell me the job title and industry , I can write a tailored email draft you can copy‑paste into Gmail or Outlook in seconds.